Creating a productive yet friendly environment in your business is one of the most important tasks every entrepreneur faces. Fun and dynamic workplace in which things get done and mundane and boring tasks are reduced to a minimum can be as alluring to potential employees as high salary. Besides, most of the costs pile up when thing fall through the cracks – creating an organized system which fosters productivity and cooperation is the best way to prevent this.
Here are a few tips on how to do it.
It’s easier to be motivated if you know exactly what’s expected from you. Make sure this is the case in your business. This means having a clear and achievable short term goals that everyone involved can agree on and that everyone is aware of. But it’s more than that – it’s about a vision of your company – what it should be and what does it represent. This larger goal is harder to define, but try to talk to every employee about where they see the company in the future it’s important that everyone is on the same page.
Recognize good work
Your team should be made out of competitive people – that’s what makes it valuable. This is precisely why you shouldn’t pit your employees against each other. Keep things simple – if someone’s doing good work show them their effort is appreciated. There are numerous ways of doing this – incentives, bonuses, extra vacation time – but in the end don’t forget the most important one. Best workers should be publicly acknowledged as such. Positive affirmation is a way to go.
Stick to the schedule
This may seem like an obvious item – but it’s not and it’s the source of a lot anxiety in the workplace. When you create a schedule for a project or a task it should be easily shareable to everyone in the office so that everyone is on board and alerted if there’s a change. Shift Planning offers powerful yet simple online schedule creator suitable for businesses of all sizes. Once the schedule is set, make it an office policy for everyone to stick to it. There should be no excuses no matter how far up the food chain you are.
Don’t overdo it with technology
There’s a number of apps made to replace meetings. You can share files instantly with every in the office, you can let everyone know when a task is opened or closed. There are chat apps that can simulate water cooler conversation. This is all great and useful, especially if you have a remote team. But, don’t overdo it. Organize a live meeting every once in a while. Let people sit face to face and address their concerns. This isn’t just about work – coworkers should get to know each other and bond on a personal level – this is good, both for the team morale and cohesion.
Provide skills development
Most of your employees don’t want to do the same job they’re doing now in ten years. And this is a good thing. Company should be a living, breathing organism – some people should go up and others should replace them. Once you’ve identified unique set of skill for each and every one of your employees – it’s up to you to let them, help them and encourage them to develop them further. If this means they will outgrow their job – let it be. This goes for the skills that are not job related – having educated and satisfied workers means better and healthier work environment.
Keep an eye on potential problems
Management should always be on the lookout for potential issues in the office. That can be a project that’s making everyone uncomfortable or stressed out, or it can be some issues with an interpersonal dynamic on your team. These issues should be addressed right away – as soon as the managers are aware of them. Workplace shouldn’t be contaminated with conflicts – that way everyone can focus on the company.
Creating an organized and productive workplace is both an art and a science. There are specific rules that can apply to any office and any business, but naturally, people are unique and the goal should be to find the balance between the two.